The importance of using computers in business management

The importance of using computers in business management

The importance of using computers in business management

There is no doubt that the use of electronic computers of all kinds in the field of work, especially the management of administrative and accounting works, is a necessity dictated by the nature of the work itself on the one hand, and on the other hand, due to the advantages and benefits that this method can achieve. Among the most important of these advantages are the following:

• Accuracy and speed in preparing documents, performing calculations, and implementing accounting procedures such as: registration processes, tabulation, analysis, and document archiving. This in turn leads to saving time and effort, reducing the size of arithmetic errors, and reducing the operating costs of calculations carried out by the facility.
• Improving the process of keeping books and accounting documents and facilitating their collection, storage and retrieval in the form of information for the management of the facility.
  The speed of completing similar operations at one time, recording a large number of accounting operations, and using a smaller number of individuals in a short time.
  The provisions of internal and self-control over the implementation of operations, so that errors can be avoided in the various stages of operation first-hand, which achieves accuracy in extracting information and final results, due to the fact that the computer contains means for control, control and verification of results, enabling the administration to verify the validity of operations.
• Increasing confidence in the information resulting from operating on the computer and presented in the reports, so that it can be used by decision makers, as a sound and reliable basis for decision-making.
• Improving control and decision-making processes, by increasing the efficiency of administrative control systems and providing appropriate information and reports, in addition to speeding up the delivery of feedback information resulting from the application of decisions.
• The use of the computer also leads to providing complete flexibility in the design of accounting information systems, by storing and retrieving information in a timely manner, given that it contains a sophisticated database, which is the most important characteristic of computers in the field of computerized business.
• The use of the computer also helps in the application and marriage of other knowledge methods such as: methods of operations research, which in turn helps to establish an integrated system of accounting and management information, and open new Afakys for research and scientific and practical studies.

It is also necessary to take into account the advantages of the computer and the benefits achieved in general, a matter that is up to the user in managing the facility. It is the only party that is able to determine the extent of the benefits that the computer gives as a result of operating information systems in general, and accounting information systems in particular, and that a balance and differentiation must be created, Through a study carried out by the administration and with the assistance of experts in systems analysis, between the expected benefits of using the computer and the costs of operating it so that a rational economic use of the computer can be reached.

In the sense that the benefits outweigh its costs, and it must be taken into account that the costs can be measured with some accuracy, but the benefits aspect is difficult to measure or express quantitatively, as it is difficult to measure the benefit that accrues to the administration from the accuracy of information or the speed of obtaining it, so the decision to use the computer from Whether or not it is a personal decision that the administration must take on its own after reviewing the preliminary studies carried out by experts in this regard. Hence, the administration is better able than others to estimate the benefits and advantages that will accrue to the facility as a result of using the computer. Usually there are several steps, including the following:

1. Determining the costs of performing the calculations when following the manual system.
2. Determining the costs of performing accounting operations when using the electronic computer system
3. Comparing the costs of performing the calculations, the number of people following the manual system, with the costs of performing them when using the electronic system, and drawing conclusions about a comparison between the two systems.

Based on the result of the comparison, the computer is used if it turns out that it leads to savings in the operating costs of operations, otherwise not using it if it does not achieve savings. However, some departments may take bold decisions to use the computer with the knowledge that it may constitute a kind of financial burden on them. The administration finds justification for bearing this increase in annual operating costs when following the computer system as a result of the availability of some additional advantages that the computer achieves in the field of its accounting work and then its use. Therefore, the additional advantages resulting from the use of the computer system in the management of accounting information systems should be taken into account when conducting preliminary studies.

It is also necessary to take into account the advantages of the computer and the benefits achieved in general, a matter that belongs to the user in managing the facility. It is the only body that is able to determine the extent of the benefits that the computer gives as a result of operating information systems in general, and accounting information systems in particular, and that a balance and trade-off must be created, Through a study carried out by the administration and with the assistance of experts in systems analysis, between the expected benefits of using the computer and the costs of operating it so that a rational economic use of the computer can be reached.

In the sense that the benefits resulting from its costs outweigh the costs. It must also be taken into account that the costs can be measured with some accuracy, but the benefits aspect is difficult to measure or express quantitatively, as it is difficult to measure the benefit accruing to the administration from the accuracy of information or the speed of obtaining it, so the decision to use the computer from Whether or not it is a personal decision that the administration must take on its own after reviewing the preliminary studies carried out by experts in this regard, and then the administration is better able than others to estimate the benefits and advantages that will accrue to the facility as a result of using the computer. Usually there are three main steps:

1. Determining the costs of performing the calculations when following the manual system.
2. Determining the costs of performing accounting operations when using the electronic computer system
3. Comparing the costs of performing the calculations, the number of people following the manual system, with the costs of performing them when using the electronic system, and drawing conclusions about a comparison between the two systems.

Based on the result of the comparison, the computer is used if it turns out that it leads to savings in the operating costs of operations, otherwise not using it if it does not achieve savings. However, some departments may take bold decisions to use the computer with the knowledge that it may constitute a kind of financial burden on them. The administration finds justification for bearing this increase in annual operating costs when following the computer system as a result of the availability of some additional advantages that the computer achieves in the field of its accounting work and then its use. Therefore, the additional advantages resulting from the use of the computer system in the management of accounting information systems should be taken into account when conducting preliminary studies.